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Employment Opportunities

Fund Manager, CTSI (H91155)

Listed on October 23, 2017

Under the direction of the CTSI Director of Financial Operations, the fund manager will assist all fund management activities for the Clinical and Translational Science Institute's (CTSI) research programs totaling approximately $20 Million in annual expenditures per year. S/he will assist in the preparation of internal documentation and coordinate with other University offices as necessary in the preparation of all departmental contract and grant proposals. The fund manager will assist in all fund management activities from fund inception to closure in accordance with CTSI, UCLA, and Sponsor policy and procedures.

The Fund Manager will be expected to assist in the processing of Transfer of Funds and expense adjustments (TOF, PPP/PTR, NPEAR), No Cost Extensions and Request Approval to Spend funds; to reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, sponsor required progress and financial reports, statements and projections utilizing information from University ledgers, Query Database (QDB), and the University On-line Financial Reports; provide guidance to the PI for funded projects to assure proper expenditure; prepare and/or approve purchasing documents, expenditure invoices and other charges, and resolve any accounting problem or irregularities in a timely basis. The fund manager assists in the preparation of new research proposal applications to various sponsors, editing drafts, collaborating with investigators and gathering all the information necessary for submission; assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and sponsored research negotiation progress; and ensure all necessary documents are complete and submitted.

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Job Qualifications

  • Skill in performing various accounting transactions such as debiting, crediting, reconciling expenses, preparing transfer of payroll and non-payroll expenses
  • Analytical skills to assess personnel and financial information practices and procedures, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.
  • Skills in perceiving and defining cause and effect relationships between expenditure rates and budgetary projections.
  • Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complex financial problems.
  • Skill in writing concise, logical and grammatically correct correspondence.
  • Skill in working as part of a team composed of faculty, staff and administrators.
  • Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities
  • Ability to use judgment when dealing with confidential information.
  • Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
  • Demonstrated ability to operate a computer with a Windows, utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management.
  • Ability to accurately use 10 key adding machine
  • Ability to type correspondence and forms with speed and accuracy
  • Reading skills to comprehend University policies and procedures
  • General knowledge of University OCGA, including pre and post ward administration.
  • Demonstrated knowledge and certified completion of courses in University general accounting policies and procedures including transfer of funds (TOF), purchasing (PAC), personnel and payroll (PPP/PTR), and query database (QDB - GL, PPP, and GGIS).
  • Demonstrate knowledge of University purchasing, material management, payroll, personnel and general accounting policies and procedures.
  • Skill in using University On-line Financial System Reports.
  • Ability to utilize web browser for the identification of potential funding sources.
  • Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.
To apply, visit the UCLA Health jobs site, job # H91155.

Post-doctoral Position - UCLA Neurology

Listed on July 14, 2017

Post-doctoral position available in UCLA Neurology Laboratory to work on multi-faceted translational research project on cerebral microvascular disease. The Hinman lab is developing novel diagnostic and biomarker approaches for cerebral microvascular disease as part of funded CTSI and NINDS projects including a national consortium on vascular cognitive impairment. The ideal candidate will have a background or relevant expertise in microfluidics, biotechnology, cell culture, and clinical research. Qualified individuals can email interest and/or CV to jhinman@mednet.ucla.edu or find the lab on Twitter @HinmanLabUCLA

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Job Qualifications


  • Ph.D. or related experience in biomedical science
  • Expertise in microfluidics manufacture and manipulation
  • Understanding of clinical research
  • Experience with cell culturing of human cell lines
  • Interest in translational research

Alpha Stem Cell Clinic Coordinator (UCLA Requisition # 26013)

Listed on June 9, 2017

The UCLA-UCI Alpha Stem Cell Clinic (ASCC) is a first-of-its-kind collaboration between the University of California, Los Angeles, Eli and Edythe Broad Center of Regenerative Medicine and Stem Cell Research and University of California, Irvine Sue & Bill Gross Stem Cell Research Center. It is one of three clinics (alongside City of Hope and UC San Diego) funded through a five-year, $8M grant from the California Institute of Regenerative Medicine (CIRM), the state's stem cell agency. These three Alpha Clinics comprise the CIRM Alpha Stem Cell Clinic Network. ASCC accelerates stem cell clinical trials by providing comprehensive coordinated resources, education and services to eligible stem cell clinical trials. The ASCC supports regulatory, administrative, patient safety, and evaluation activities for individual trials, and develops best practices to benefit all stem cell trials.

The ASCC Coordinator will be primarily responsible for the coordination of administrative and data activities conducted within the ASCC, under the direction of the ASCC Program Manager. This position is an excellent opportunity for a motivated individual to assist in building a program that accelerates the translation of stem cell therapies into clinical practice.

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Job Qualifications


  • 3-5 years of experience in roles of increasing responsibility with team building experience
  • Understanding of the clinical research process as it pertains to clinical trials and studies, i.e., compliance procedures and processes, data management, patient care management, etc.
  • Demonstrated professional skills to effectively communicate in English with investigators, staff, nurses, sponsors, etc., both orally and in writing, including the generation of original correspondence, grant applications, and reports, using correct grammar, syntax and punctuation.
  • Demonstrated ability to work accurately with attention to detail and high level of analytical and creative problem-solving to research solutions by way of identifying applicable departmental and university resources to solve problems.
  • Demonstrated skill prioritizing multiple assignments and achieving high productivity and work quality under rigid deadlines in a fast-paced environment.
  • Ability to attend off-site meetings and conferences.
  • Ability to work flexible hours to meet study deadlines and requirements.


  • Bachelor's degree in science, health, public health, or social sciences
  • Good working knowledge of "good clinical practices" for clinical research as defined by the FDA
Apply here (search for requisition number "26013"): https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1498680135522

Provided by the Alpha Stem Cell Clinic