What are my responsibilities during the study?
For detailed information, open the color-coded items below this key.
CTSI provides Research Facilitators who connect investigators to the resources needed at any stage of the clinical research process.
Roles and Responsibilities
The UCLA Clinical and Translational Research Centers (CTRCs) provide information about roles and responsibilities for Study Closeout as summarized below.
PI and/or Study Coordinator
Please follow the links below for information about on-campus data-storage options.
As a scientific/medical expert, you are likely to be called upon to speak to the media about advances in your field. Each UCLA CTSI institution’s medical school has a staff of media relations professionals who work with reporters, editors and producers nationwide. These media representatives operate in a world apart from academic medicine and understand how to assist with the following:
For stories involving broadcast media, media representative can assist with:
All publications resulting from the utilization of any UCLA CTSI resource or service must be compliant with the NIH Public Access Policy. The policy requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to PubMed Central upon acceptance for publication. Papers must be accessible to the public on PubMed Central no later than 12 months after publication.
The following is excerpted from the National Institutes of Health Public Access website:
"The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication."
The policy covers any manuscript that meets the following conditions:
The PMCID is unique reference number that is assigned to each article that is accepted into PubMed Central.
For step-by-step instructions about how to bring your publication into compliance, please go to the NIH site, which covers these topics:
Click here to see an informational webinar that addresses How the NIH Policy Mandate Affects Researchers.
The National Institute of Health (NIH) requires researchers to acknowledge federal funding in peer-reviewed publications and presentations.
The UCLA CTSI is part of the Clinical and Translational Science Award (CTSA) program, funded by the National Center for Advancing Translational Sciences (Grant Number UL1 TR000124) at the National Institutes of Health (NIH). All publications resulting from the use of CTSI resources must comply with the NIH Public Access Policy and NIH Funding Acknowledgment requirements.
UCLA CTSI resources or services that qualify as "NIH-funded" include:
New NIH publicity requirements: As of April 2012, all grantee institutions are required to acknowledge federal funding in every journal article, news release, news story, or other story for public dissemination that features NIH-supported research. Including this information will help the NIH populate the Research Portfolio Online Reporting Tool Expenditures and Results (RePORTER) tool found at report.nih.gov with compelling descriptions of the research they support, and to communicate the value of taxpayer-funded research to the media, advocates and policymakers.
If you have a pending NIH-funded study about to be published, please notify the relevant NIH NCATS communication office of the release or story before publication.
Any publications or projects completed using UCLA CTSI resources must cite the UCLA CTSI grant and comply with NIH Public Access Policy and be submitted to PubMed Central to receive a PMCID assignment.
Required Grant Citation Language
Note: If the research was supported by more than one grant, please reference all relevant grant numbers.
Each publication, press release, or other document that cites the results from NIH grant-supported research must be submitted to PubMed Central, and the PMCID number must be reported.
The PMCID is a unique reference number assigned to each article accepted into PubMed Central.
For more information about this requirement, see the NIH website regarding public access.
Check Your NIH Compliance Status (My NCBI)
Investigators can use My NCBI to check the compliance status of their publications and to initiate the compliance process.
Instructions on how to use My NCBI to manage compliance can be found in the NCBI Help Manual under the heading, Managing Compliance to NIH Public Access Policy.
A My NCBI account can be created with accounts you already have, such as eRA Commons or Google. Go here for instructions.