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Funding

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Manuscript Services   

CTSI now offers manuscript services through the Grants Submission Unit (GSU). The following support services are available:

Graphics Support

  • Format existing graphics
  • Create new graphics, focusing on cohesive design and customized formatting
  • Create and format tables, illustrations, and/or charts 
  • Create scientific illustrations for anatomical, procedural, or engineering concepts
  • Create logos for laboratories, centers, or initiatives

Editorial Support

  • Review language and content of a manuscript
  • Provide consistency in layout and attention to detail
  • Provide comments that address flow and logic, word count, and ethical considerations
  • Format manuscript per target journal or institutional requirements
  • Edit references and citations to adhere to publisher guidelines

Manuscript services are provided free of charge for initial consultation and basic content review, but charges may be incurred for extensive editing, multiple revisions and/or complex graphics needs. Investigators will be required to cite the CTSI grant and notify the CTSI, should their work be published.

For statistics support on manuscripts, please contact CTSI’s Biostatistics, Epidemiology and Research Design Program (BERD).

Examples

Journal Cover | Cancer Cell: Volume 36, Issue 1 (July 8, 2019), "Pan-cancer Convergence to a Small-Cell Neuroendocrine Phenotype that Shares Susceptibilities with Hematological Malignancies"

Journal Cover | Cancer Cell: Volume 33, Issue 5 (May 14, 2018), "Multi-stage Differentiation Defines Melanoma Subtypes with Differential Vulnerability to Drug-Induced Iron-Dependent Oxidative Stress"

Graph example | Duration of Nocturnal High Pressure for Patients with Nocturia 

Organization chart examples | UCLA Biodesign, three mock-ups

Organization chart example | Mock-up for Dr. Vivek Shetty

Logo example | Mock-ups for Myogene Bio, Dr. Courtney Young

GSU graphics support may include any of the services listed below. Basic graphic support using existing mock-ups provided by the author may be offered free of charge, including one round of edits and one round of feedback from the author(s). More detailed graphic design, creation of new graphics, and/or additional hours required on complex graphics may incur fees.

An initial consultation with the GSU graphic designer will help determine the extent of support needed and the anticipated number of hours to complete the project. Please contact us at gsu@mednet.ucla.edu to schedule a consultation.

Prior to scheduling a meeting, authors should determine the number and type of graphics needed (tables, org charts, images, etc.) for the project, and should provide any preliminary/rough graphics to the graphic designer.

Formatting

  • Designer can revise or format the author’s original graphic (one graphic only).
  • Consistency in style and attention to detail will be addressed in the design.
  • Proper alignment, preferred file type(s) and resolution considerations will be taken into account.
  • Designer may suggest alternate options for unclear portions of the graphic, etc.

Text

  • For graphics with text or citations: designer will edit to ensure consistency in casing, punctuation, and style. Design will conform to a preferred formatting style and text will be strategically placed.

Permissions

  • Unless otherwise documented, all graphics provided are owned by the designer. Use of a designer’s graphics is permitted in the author’s publications and for other academic, not-for-profit activities such as scientific presentations and poster sessions.

Storage and transfer of images

  • Authors are welcome to suggest their preferred method of storage and file transfer. Designer may suggest use of UCLA Health Box or another cloud storage option.

Mock-ups*

  • One round of mock-ups is included for new graphics. On a case-by-case basis, requests for multiple versions/mock-ups may result in additional fees.

Follow-up Meetings*

  • Follow-up meetings are included to allow for group discussion of revision requests.

*Additional charges will apply.

GSU editorial support may include any of the services listed below. Basic manuscript reviews may be offered free of charge, including one round of edits and one round of feedback from the author. More detailed reviews, additional rounds of edits, and/or additional hours required for complex manuscripts may incur fees.

An initial consultation with a GSU editor will help determine the extent of support needed and the anticipated number of hours to complete the project. Please contact us at gsu@mednet.ucla.edu to schedule a consultation.

Once the level of service is determined, the editor will provide agreed-upon services as described below, and communicate editorial changes and suggestions via track changes and comments on the original Word file.

Language and grammar

  • Ensure good sentence structure, accurate word choice, and correct grammar and punctuation.
  • Ensure that the author’s message is conveyed clearly.

Content, meaning, and terminology

  • Evaluate sensitivity to subject-area conventions, jargon, etc.
  • Verify names of equipment, institutions, methods, etc.
  • Use comments to flag inconsistencies/inaccuracies and missing elements, give suggestions for unclear portions, indicate heavy revisions, etc.

Editing of references and citations

  • Edit to ensure consistency in casing, punctuation, and style or to preferred formatting style.
  • Ensure consistency and accuracy throughout the manuscript (i.e., crosscheck between in-text citations and bibliography).
Consistency and attention to detail
  • Ensure consistency in style (e.g., number style, use of symbols), layout, and information provided (e.g., number of participants).
  • Review tables, figures, appendix, and other manuscript elements. For example, crosscheck in-text references to tables and verify the accuracy of footnotes.

Manuscript organization, flow, and logic*

  • Overall flow of the manuscript will be evaluated. Comments regarding text that would benefit from transpositions, expansion, or word count reduction will be provided.

Formatting for target journal*

  • Reduce overall length of original manuscript to adhere to journal required lengths/word counts.
  • Report missing sections (e.g., abstract, acknowledgment, highlights).
  • Transpose tables/figures to separate files, if requested by the publication.
  • Flag missing elements in citations and references with the author through comments, if the publication requires these elements.
  • When redundant information is encountered (e.g., duplication of results in text and tables), explain the redundancy and recommend that content be transposed or deleted.
  • Draw author’s attention to formatting requirements that have/have not been met.

Ethical considerations*

  • In addition to following journal requirements on ethics, ensure that manuscript adheres to industry-accepted publication guidelines (e.g., ICMJE recommendations).

*Additional charges will apply.