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Frequently Asked Questions

Answers to frequently asked questions are provided here. To jump to a particular category, please select from the list below. For questions not addressed on this page, please utilize Contact Us and our program area specialists will review your requests.

CTSI funding

Where can I find information about pilot funding opportunities?

CTSI provides team science awards for multidisciplinary pilots expected to lead to a team-based, extramural award, such as a center grant or a program-project award, and mentored-research pilots for junior faculty. Descriptions of these opportunities can be found on our funding page. Please click the “open” and “future” tabs for information about current and upcoming opportunities.

Examples of past awards can be found by clicking the “past awardees” tab.

Where can I find information about the CTSI core voucher program?

CTSI periodically awards vouchers of up to $10K worth of services from a large selection of research and service cores at UCLA-Westwood, Cedars-Sinai Medical Center, Los Angeles Biomedical Institute at Harbor-UCLA Medical Center and Charles R. Drew University of Medicine and Science. Descriptions of the core voucher program can be found on our funding page. If an RFA is currently open, it can be found by clicking the “open” tab. Past RFAs can be found by clicking the “closed” tab.

For information about cores that accept CTSI vouchers, please visit our core resources page. If you are interested in a particular core and don’t see it listed, please contact CTSI administrator Linda Taba at ltaba@mednet.ucla.edu.

CTSI career development

Where can I find information about the KL2 Translational Science Scholars Award?

KL2 Translational Science Scholar Awards support highly qualified junior faculty to conduct mentored research. The awards provide $75,000 a year for 75% effort to pursue interdisciplinary, mentored research with training. They also provide benefits and annual amounts of up to $25,000 for research, $4,000 for tuition and career development, $2,000 for travel and $1,500 for statistical support per year. They are renewable for three years.

For additional details about the program, including past awardees, please go the KL2 Program page.

The KL2 RFA can be found on the funding page. If the RFA is currently open, it can be found by clicking the “open” tab. Future RFAs can be found by clicking the “future” tab. Please note the RFA is offered only once a year.

Where can I find information about the TL1 Summer Fellowship program for professional students?

The TL1 Summer Fellowships provide training for dental, medical, nursing students in translational research. Predoctoral stipends are uniformly set for all trainees by the National Institute of Health. Currently, the summer stipend is $3,896 for the two-month summer program trainees. Trainees also are eligible to receive up to $700 for research project expenses.

For additional details about the program, including past awardees, please go to the TL1 Program page.

The TL1 Summer Fellowship RFA can be found on the funding page. If the RFA is currently open, it can be found by clicking the “open” tab. Future RFAs can be found by clicking the “future” tab. Please note the RFA is offered only once a year, typically in the February–March timeframe.

Where can I find information about eligibility for the CTSI Training Program in Translational Science?

The CTSI Training Program in Translational Science provides courses that can be taken individually, or for a certificate, or for a master’s degree in clinical research. Information about the program, along with a course catalog, can be found on the Training Program in Translational Science page.

Grant preparation

Where can I find descriptions of CTSI resources for use in my grant application?

Descriptions of CTSI programs and resources can be found on the boilerplates page. Descriptions of UCLA schools, departments and instructions for regulatory boilerplates (data safety, data monitoring and human subjects protection) also can be found there.

How can I obtain a Letter of Support from the CTSI?

To obtain a Letter of Support, please go to the Letter of Support page. Please allow two to five working days for processing your request.

How can I get assistance with preparing a grant application?

CTSI Grants Submission Unit (GSU) provides hands-on assistance on a case-by-case basis. GSU information and contacts can be found on the GSU page. GSU services are offered free of charge.

Office hours are held in the Center for Health Sciences building, Room 43-367 at UCLA. Please contact GSU to learn about weekly drop-in hours by emailing GSU@mednet.ucla.edu.

The CTSI website provides grant-writing tips and samples of successful K-, R-, and U-series grants.

The CTSI maintains a library of successful award applications. To request access the CTSI library and a demonstration of how to access the library, go to the CTSI Grant Library.

CTSI programs provide specialized assistance with grant preparation. These services include help with biostatistics, regulatory requirements, biomedical informatics, community or clinical resources, and program evaluation. A complete list of CTSI consulting services can be found on our consulting services page.

Other CTSI tools and resources

Where can I find a list of all the resources and services of CTSI?

CTSI provides support for every stage of research—from proposal development to study close-out. There are several ways to find the services you need.

  • Our Researcher Resources portal organizes services and resources for each stage of research: proposal development, study set-up in the pre-award period, conducting a study in the post-award period, and study close-out.
  • A complete list of CTSI consulting services can be found on the consulting services page.
  • A complete list of research cores that accept CTSI vouchers can be found on the research cores page.
  • For information about the Clinical and Translational Research Centers (CTRCs, formerly the GCRCs) and clinical laboratory services, go to the Clinical and Translational Research Centers portal.
  • Information about CTSI organization and programs can be found by going to the About portal.

If you cannot find information about specific services or resources, please contact the site representative at your institution. Their contact information can be found at the bottom of this page.

When are drop-in biostatistical consultations offered?

The biostatistical program offers drop-in consultations at UCLA and LA BioMed.

Drop-in Consulting

  • UCLA
    • 12 - 1 PM every Wednesday in 911 Broxton building, 3rd floor
    • 3 - 5 PM every Friday in 911 Broxton building, 3rd floor
    • No appointment necessary for drop-in consults, see flier for all services

Other Consulting Locations - appointments preferred

Questions about this service can be directed to domstat@mednet.ucla.edu.

How can I access videotaped seminars and presentations?

CTSI archives a number of popular workshops, trainings, and seminars on this site.

How can I get assistance with REDCap?

REDCap (Research Electronic Data Capture) is a secure, Web-based tool for designing surveys and capturing data. For information or to access the software, use the contacts below:

How can I identify collaborators?

The CTSI faculty directory can be searched by keyword. Please go to the directory search page and follow the instructions there.

For special populations such as  

Clinical data requests

What is i2b2 and how do I access it?

The Informatics for Integrating Biology & the Bedside (i2b2) Cohort Discovery System contains data from over 4.5 million unique patients at UCLA. i2b2 is a secure online tool designed for UCLA investigators to conduct searches on clinical data from Ronald Reagan UCLA Medical Center, Santa Monica UCLA Medical Center and other UCLA-affiliated clinics and departments. The search results provide a numeric count of patients that are based on de-identified data extracted from UCLA’s clinical data warehouse. Search criteria include demographics, diagnosis and procedure codes (ICD-9, ICD-10 and CPT), labs, medications, Area Deprivation Index (ADI), visit details (including site locations), vital signs and vital status.

To get more information, visit the Informatics for Integrating Biology & the Bedside (i2b2).

What is LADR and how do I access it?

The Los Angeles Data Resource (LADR) is a joint project of major Los Angeles health care provider organizations aimed at enabling research that improves the health of all people in the region using data representing the continuum of care across the region’s major health systems. The key feature of LADR is its use of "private record linkage" technology to identify data from the same patients across the participating organizations. By creating this linkage, LADR will enable institutions to assemble more data on patient treatments and other exposures along with more data on their outcomes, to enable research that could not be conducted by any individual organization. LADR formally launched in May 2014 with two organizations, University of California, Los Angeles (UCLA) and Cedars-Sinai Medical Center (CSMC). Since then, Keck Medical Center of USC has also gone live, and investigators can now search a total of 8.6 million patient records. Researchers will also be able to query from City of Hope by spring 2016. Children’s Hospital Los Angeles and Charles R. Drew University of Medicine and Science have joined the LADR consortium and will become functional in the near future. LADR allows investigators to conduct interactive searches on demographics, diagnosis and procedure codes (ICD-9), labs, medications, vital signs and vital status.

To get more information, visit the Los Angeles Data Resource (LADR) page.

What is REDCap and how do I access it?

REDCap (Research Electronic Data Capture) is a secure, HIPAA compliant web-based application for quickly building and managing online surveys, data collection forms and databases. REDCap provides audit trails for tracking data manipulation and user activity, as well as automated export procedures for seamless data downloads to Excel, PDF, and common statistical packages (SPSS, SAS, Stata R).

Learn more at REDCap. You can also request a consultation or advice on online survey tools

What is UC ReX and how do I access it?

The University of California Research eXchange (UC-ReX), is a joint activity of the 5 University of California (UC) CTSAs, charged with fostering multisite clinical research by providing access to harmonized clinical data from the 5 health systems. The UC Rex Data Explorer is a secure online system designed to enable UC clinical investigators to identify potential research study cohorts spanning the five UC medical centers. The Data Explorer allows investigators to conduct interactive searches of data derived from patient care activities at Davis, Irvine, Los Angeles, San Diego and San Francisco. Search criteria can include demographics, diagnosis and procedure codes (ICD-9, ICD-10 and CPT), labs, medications, visit details, vital signs and vital status. The output of each query from the UC ReX Data Explorer is a numeric count of patients by site that match the criteria identified in the query. The numeric count helps investigators assess the feasibility of their study idea by identifying whether there are sufficient numbers of prospective subjects within the UC system.

To get more information, visit the University of California Research eXchange (UC-ReX) page.

Where can I access UCLA Electronic Health Records?

CareConnect is UCLA's electronic health record (EHR) program. The system integrates functions of approximately 65 software applications into a single system accessible across the health system and is available around-the-clock to clinical faculty and staff members. Services include scheduling, registration, referrals, and authorizations for UCLA managed care members at all clinics, clinical applications - pharmacy, Computerized Provider Order Entry (CPOE), documentation, radiology, rounding lists - at all hospitals, Computerized Provider Order Entry (CPOE) and documentation at a group of clinics and procedure areas in our hospitals (Wave 0), and CareConnect Lite as a replacement for cView at all clinics.

To get more information, visit the CareConnect page.

What is xDR and how do I access it?

UCLA's Integrated Clinical and Research Data Repository (xDR) is OHIA’s large scale clinical data warehouse that supports data analyses and extractions for research as well as analytics to support clinical quality management functions of the UCLA Health System. The xDR contains data derived from multiple clinical systems including a full copy of the CareConnect Clarity data warehouse, which is linked to disease registry data, other data from systems in Radiology, Pathology and other departments, and “legacy” data from older outpatient and hospital billing and managed care systems. The UCLA CTSI serves as the “storefront” for research access to xDR data.

To get more infomration, visit UCLA's Integrated Clinical and Research Data Repository (xDR) page.

Administrative Tasks

How do I reserve a conference room?

To reserve a conference room at UCLA CHS, follow the link below. 
http://rooms.healthsciences.ucla.edu/telemedicine/pages/

How do I reserve a conference line?

UCLA:
Meet Me Conference and PGI by Copper Services

For questions: phone 310-285-3333 or email: mmconf@cts.ucla.edu.
Monday - Friday, 8:00am - 5:00pm.

Where can I access software tutorials?

How do I schedule a video conference?

Each CTSI institution offers videoconferencing options and require reservations of videoconferencing-capable rooms in order to receive the videoconferencing services.

In addition, there are numerous online services for virtual conferences or trainings; many require a fee. Please check with your department, division or school to be sure that the service meets data security requirements.

Contacts

UCLA Center for Health Sciences videoconferencing:

Cedars-Sinai videoconferencing contacts:

  • Video conference team help desk: 310-423-6428

Charles R. Drew University of Medicine and Science videoconferencing contacts:

LA BioMed/Harbor-UCLA videoconferencing contacts:

Other tools

Research facilitator contacts

General Questions

Contact your site representative with general questions.

Cedars-Sinai Medical Center
Debby Peterson (310) 423-8969
debby.peterson@cshs.org


Charles R. Drew University of Medicine and Sciences 
Gregory Turner
gregoryturner@cdrewu.edu

Los Angeles Biomedical Research Institute at Harbor-UCLA Medical Center
Raquel Gutierrez (310) 222-2503      
gutierrez@labiomed.org

University of California, Los Angeles
Deborah Herman (310) 794-5263
dkherman@mednet.ucla.edu